Table of Contents

Welcome to the Archivio Digitale guide, the infrastructure developed by Promemoria for enhancing historical heritage. The guide is organized into two areas: the Console (front-end), namely the consultation and enhancement website, and the Catalog (back-end) environment, based on the Pimcore platform for cataloging and content management.

Console (front-end)

The consultation portal: access, user management, and configuration of the public website.

• Archivio Digitale — Introduction to the front-end environment
  • What is Archivio.com
• Getting Started — First steps for access and user management
  • Web address and login
  • Login
  • Users and access roles — Account activation, password recovery, Manager user, and roles
  • The console — Home page, archive overview, shortcuts, and "Move on" module
  • Public frontend — General presentation, navigation menu, and "Edit" mode
• Management Tools — Control panel and configurations reserved for Managers
  • The control panel
  • Settings — Management of General, Appearance, Content, and User parameters
• Homepage — Management, customization, and visibility of public website modules
  • Hero
  • "Breaking News" module
  • "About" module
  • "Information" module
  • "Stakeholder" module
  • "Historytelling" module
  • "News" module
  • "Timetable" module
  • "Newsletter" module
  • "Quote" module
  • "Look Around" module
  • "Exhibitions" module (Museums solution)
  • "Highlights" module (Museums solution)
• Search Filters and the "Explore" Section — The Archive search engine
  • Explore — How to access the section
  • The search bar (Searchbar) — Text searches and autocomplete
  • Search filters — Type, Chronology, and custom tags
  • Search results — Sorting and display modes (Classic, List)
  • "Inventory" module (Hierarchy)
  • "Theme" module
  • "Timeline" module
  • "Map" module
  • "Overview" module
  • "Shuffle" module
  • "Pin" module
• The Detail View — Data structure and single record functions
  • General features
  • Relationships — Direct, inverse relationships, and interstitial data
  • Additional features — Permalink, Pin, and tracking QR code
• Cross-functional Features — Operational features available everywhere
  • Pin: functionality and management
  • Multilingual mode

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Catalog (back-end)

The Pimcore environment for scientific cataloging, divided into the main sections Media (file management) and Objects (descriptive schemas).

Pimcore: the cataloging environment

• Pimcore — Introduction to the platform and the Media and Objects main sections

Media (Assets)

Digital Asset Management: uploading, organizing, and describing digital files.

• Media
  • File management — Upload, drag & drop, cut/paste, move, search & move, rename, delete, and versioning
  • File formats and sizes — Recommended formats for preservation (TIFF, JPEG, PDF, etc.) and FTP upload
  • Viewing and describing media — View tab, edit editor, embedded meta info, custom metadata, versions, requirements, and tags
  • "Ask AI" feature — Automatic generation of descriptions, keywords, object identification, and OCR/HTR transcriptions
  • Batch operations — Batch description, tagging, and export
  • Export in METS-ECOMiC format

Objects (Data Objects)

The archive's descriptive units: classes, descriptive schemas, and record management divided by vertical configuration.

• Objects / Cultural Archives — Guide for Cultural Institutions (ISAD and ISAAR standards)

  • Object classes — Archival fonds, Archival units, Authorities, References, Documentary units
  • Record information areas — Identification, context, content, access and use, linked documents, authorities, and references
  • Object management — Insertion, reordering, renumbering, and ICAR export
  • The descriptive record: options and features — Edit tab, versions, requirements, tags, and publishing
  • The "Grid" option and batch tagging — Bulk editing and export
  • Search — Quick search for objects and media
  • Tag configuration
  • Z3950 Protocol — Derived cataloging from SBN OPAC
  • Data synchronization

• Objects / Museum Archives — Guide for cataloging museum assets (ICCD standard)

  • Object classes — Archive, Museum, Library, Authorities, References
  • Record information areas — Field details for Archive, Museum, Library, and Authorities areas
  • Fields common to multiple records — Media preview, structured dating, file drag & drop, and control area
  • "Relationships" area — Search, selection, and creation of new records directly from relational fields
  • "Summary" area — Summary overview of data and relationships

• Objects / Opera Archives — Guide for Theaters and Opera Houses (historical chronology and repertoire)

  • Object classes — Archival fonds and units, documentary units, events, titles, index entries
  • Record information areas — Field details for fonds, documentary units, events, and titles
  • Fields common to multiple records — Multimedia file management, external links, notes, and data entry
  • "Relationships" area — Establishing logical links, drag & drop, and association of authority records